AIA NORTHWEST & PACIFIC REGION
BOARD MEETING MINUTES
Thursday, May 8, 2003
SAN DIEGO, CALIFORNIA

Call to Order

The meeting was called to order by Senior Director john Baker, AIA, at 7:20 a.m. Self-introductions were made around the room and a quorum was verified. In addition to Directors Baker and Norm Strong, Board members present were: Carl Grundberg, AIA Alaska; Jon Hopwood, AIA Central Washington; Ronald Y. C. Lu, AIA Hong Kong; John Fullmer and David Kaahaaina, Jr., AIA Honolulu; Linda Kelsey, AIA Idaho; Clark Llwellyn, AIA Montana; Jed Clark, AIA Northwest Washington; Amy Miller Dowell, AIA Portland; Rena Klein and Kristen Scott, AIA Seattle; Ron Thomas, AIA Southwest Washington; Gregory Brokaw, AIA Southwestern Oregon; Steven Meek and Charles Horgan, AIA Spokane; Jonathan Stafford, AIA Oregon; Rich Wagner and Mike Smith, AIA Washington Council; and Lisa Schneider, Associate Member of the Board.

CACE members in attendance were Amy Blagriff of AIA Honolulu, Saundra Stevens of Portland and Oregon Council, Marga Rose Hancock of Seattle, and Mary Mauerman of Washington Council and Northwest & Pacific Region.

Guests were: Bill Froemke and Sue Lani Madsen, AIA Spokane; Brian Brand, AIA Seattle; Ken Maynard, Former Regional Director from AIA Alaska; Brian Carleton, AIA Portland; and Fred Gast, Former Regional Director from AIA Portland.

Consent Agenda

It was MOVED, SECONDED and PASSED to accept the Consent Agenda, consisting of Minutes of the Grassroots Meeting, 2002-2003 Year-End Financials, and Committee Reports.

Business Items

2003 Conference

Brian Carleton gave a presentation on AIA Portland’s plans for the 2003 Regional Conference.

2004 Conference

Clark Llwellyn outlined AIA Montana’s schedule for the 2004 Conference.

2005 Conference

Rena Klein gave a thumbnail sketch of plans AIA Seattle is considering for 2005. Director Strong asked that she present a written proposal at the August Board Meeting.

Issues Dialogue

Restructuring Proposal

Director Baker reviewed the proposed restructuring model introduced at the Grassroots Board meeting. A major change contemplated is creating a Leadership Development Team out of what has been the Education Commission. They are considering expanding their team membership to include a student and an educator, with funds available to sponsor students and associates attendance and participation in Regional Conferences.

Sue Lani Madsen, Team Leader, expanded on the report emphasizing the goal of developing future leaders. Clark Llwellyn noted his appreciation for the Team acting on his concerns that faculty and students should be represented.

Another major change is reconstituting the Conference Planning Committee as the Conference Advisory Team. This team will be made up of past and future conference planners and will visit future conference planning sessions to advise and critique activities.

It was MOVED, SECONDED, and CARRIED that the restructuring proposal be accepted.

Rena Klein asked for clarification on how the Region would connect with states, then local Chapters, for developing leaders. Sue Lani Madsen responded that the Team would be soliciting names of potential leaders from schools and Chapters.

Rich Wagner commented on the need to place more emphasis on communication. He would appreciate receiving synopsis of national issues from the Directors rather than from the Presidents’ Letter. Director Strong reminded those in attendance that National is now sending out pre-Board meeting packets of information, including the agenda. Post-meeting updates are mailed out following the meeting and everyone gets a weekly update from National via his or her e-mail. Director Baker closed the discussion by saying that the goal of the restructuring effort is for the Region to be a facilitator, rather than a regulator.

Associate Director Report

Lisa Schneider gave a brief report of her activities as the Regional Associate Director.

Announcements

2006 Regional Conference

AIA Spokane announced they are ready to take on the planning for the Conference in 2006.

Region Caucus

Director Baker announced the time and location of the Regional Caucus later in the day.

Directors’ Travel Schedule

The current schedule of Director’s to Chapters was distributed. The Directors asked Chapter leaders of those Chapters not on the list to check their program schedules and invite the Directors for their visits this year. Each Director will be prepared to give a presentation during the visits that are worth Learning Units.

Adjournment

The meeting was adjourned at 8:05 a.m.

Respectfully submitted,

Mary Mauerman, CAE, Hon. AIA/WC